L. HartTenant · 7:48 AM
“No hot water since this morning.”
Unit 3B · CreeksideSource · Tenant portal
Built for / Real estate & property
Software and AI agents
for property managers.
We build owner and tenant portals, maintenance coordination, and portfolio reporting, connected to the tools you already use.
Real estate & property Where we could help
Three examples of what we could build for you.
These are possible build directions, not a fixed package. Discovery defines the requirements, constraints, and right starting point.
Property and owner portals
Give owners and tenants a permissioned view of documents, requests, and progress.
Maintenance coordination
Bring intake, vendor assignments, review, and updates into one visible flow.
Portfolio reporting
Connect property records and agreed operating measures across your existing tools.
How it works
How a connected workflow runs.
Follow one tenant maintenance request from the portal to a visible status. The work is prepared for the team; the property manager decides before anything is dispatched or sent.
A sample tenant maintenance request is followed through seven stages. A tenant reports no hot water in Unit 3B through a tenant portal. The request is matched to the unit and the lease in the property record. A work order and a tenant reply are prepared from the vendor rules and not dispatched. The preferred vendor is unavailable, so the work waits for the property manager. The manager reads the proposal, changes the vendor, and approves the dispatch and the reply. Only then does the vendor receive the assignment, with only the details the job needs. The operations view shows who owns the request, its status and who approved it, and the tenant sees the visit time.
WO-3107 Unit 3B · No hot water In progress
Tenant portal
Tenant viewLogged as WO-3107
Property record
Staff view Unit Source · Property record
- Unit
- 3B · Creekside
- Water heater
- Tank, in unit
- Entry
- Permitted
Matched by unit in request
Lease Source · Property record
- Tenant
- L. Hart
- Lease
- Active
- Requests
- None open
Matched by portal account
Maintenance desk
Staff view Work order Dispatched
No hot water · Unit 3B - Vendor
- Plumber BPer vendor rules
- Visit
- Today, 1–3 PMAvailability checked
Dispatched after approval
Tenant reply Sent after approval
“We have your request. A plumber is scheduled for today between 1 and 3 PM.”
Manager review
Manager view P. NavarroProperty manager · decides the dispatch
Edited: Plumber B, today 1–3 PM
- Work orderNo hot water, Unit 3B
- Tenant replySent after approval
Approved · P. Navarro
Return
Nothing is dispatched or sent before this approval.
Vendor
Vendor viewWO-3107Accepted
No hot water · Unit 3B - Visit
- Today, 1–3 PM
- Entry
- Permitted
PBAssigned to Plumber B
Assignment details only. No lease, rent or tenant history.
Operations view
Staff viewDecision traceApproved by P. Navarro
- 7:48 AMReceivedTenant portal
- 7:48 AMMatchedUnit 3B + lease
- 7:49 AMPreparedNot dispatched
- 7:49 AMNeeds reviewVendor unavailable
- 8:05 AMApprovedP. Navarro, manager
- 8:05 AMDispatchedPlumber B
- 8:20 AMIn progressVendor accepted
Tenant sees: plumber visit today, 1–3 PM
One tenant request, end to end. The property manager decides before anything is dispatched.
Built with your team
Your context
changes the build.
Your operators, tools, policies, and approval requirements help define the solution.
Can you connect to our CRM, PMS, POS, scheduler, or help desk?
An integration may be feasible when the product exposes a documented API or webhook, the account plan permits access, and the workflow can handle failures safely. Product name alone is not enough; authentication, rate limits, data ownership, and error behavior must be checked.
When should a business not use AI?
Do not start with AI when the process is undefined, the required records are missing, a standard product already solves the problem, or the task involves consequential decisions without a responsible human owner. A form, integration, checklist, or process change is often the better first step.
How should sensitive data be handled?
Collect and expose only what the workflow needs. Define retention, access, deletion, vendor, regional-processing, and incident requirements before implementation. Private records require authentication and authorization; a public chatbot should not infer that access from conversational details.
Let’s talk
Bring us your
biggest challenge.
Whether you have a clear plan—or just a “there has to be a better way”—we’d love to hear from you.
Eagle County, Colorado · working worldwide A developer reads every message.
Talk about real estate & property
Tell us what’s slow, manual, or breaking. We’ll say honestly whether it’s worth building—including when the answer is no.